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VACATION COTTAGE RENTAL AGREEMENT (VCRA)

TERMS AND CONDITIONS:

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Owner:

1000506235 Ontario Inc.

Mazinaw Lakeside RV Park & Campground

17370 Hwy 41, Cloyne 

K0H 1K0

(613)900-9749

camp@themaz.ca

 

Please do not be alarmed by the length and detail of the following.

It is just our way of letting you know how important

“THIS LITTLE PIECE OF PARADISE” is to us.

 

COTTAGE RESPECT & CLEANING:

When Cleaning Service is not purchased by rental client:

As a renter, it is important for you to know that the cottage must be left in the same condition as you found it or better;

cleaned (washed/sanitized), neat, organized, and tidy; ready for the next renters to move into as it has been

done for you.

When Cleaning Service is purchased by the rental client:

As you have opted to pay for the Cleaning Service Fee, please note that the cleaning service main responsibility is to

do the regular light cleaning, vacuuming, washing, and sanitizing of the cottage to make the cottage perfect for the

next renters to move into as it was done for you. Rental clients are still responsible for leaving the cottage clean,

organized, neat & tidy ready for the cleaning staff to complete their role.

â–ª Indoor & outdoor furniture needs to be returned to its original place.

â–ª All living areas including kitchen, bathrooms, bedrooms etc., including floors must be left clean, washed, tidy.

â–ª All dishes & cutlery returned to proper drawers/cupboards – no dishes are to be left in sink.

â–ª Beds must be left neat & stripped of linens and all rented linens must be placed folded on the beds.

â–ª Comforters and pillows should also be placed neatly on beds.

  • Refrigerator must be emptied of food items. Your left-over food items need to be returned home (see clause regarding garbage).

  • Failure to meet the above-mentioned requirements will result in a fair portion of the security deposit to be withheld to pay for such organization and “extra” cleaning.

 

WATER/PLUMBING/SEPTIC SYSTEM:

â–ª Please understand that this cottage operates on a septic system, and only bodily waste materials and toilet paper should be flushed down the toilet.

â–ª Because of the septic system, do not put any solid waste materials or grease down the sink drains.

â–ª Although the well water is potable, you may wish to bring your own drinking water.

â–ª Turn off all taps following use.

 

PARKING and SNOW REMOVAL:

  • There are parking spaces available for up to 1 vehicle.

  • Please be sure to park only in your designated spot (not on the grass as there are septic lines/septic tank below this area, which will be damaged by the weight of vehicles and not the laneway, blocking access to the other cottages).

  • Snow Removal: During the winter months snow plowing of the main driveway and laneway will be provided. Please watch for the trucks arrival and promptly move your vehicle to avoid being plowed in. It is the responsibility of the vehicle owner to either move the vehicle during plowing or to shovel all remaining snow from around the vehicle off of the parking lot or lane. Snow shovels have been provided. Additional charges will apply if vehicle is not moved and snow is left to accumulate around vehicle. 

  • Snow Removal (Deck and private walkway): It is the responsibility of the renter to shovel the snow from private decks and walkways. Additional charges will apply snow is left to accumulate in these areas.

 

GARBAGE:

â–ª As renters may produce large amounts of garbage and recycling, it is the responsibility of the renter to manage this completely. 

â–ª While at the cottage DO NOT store any bagged garbage outdoors as this will attract raccoons, bears and other wild animals and invariably result in the garbage being spilled all over from animals rummaging.

â–ª If tenants have a problem adhering to the above, and if the owner has to clean/organize the garbage/recycling situation there will be a minimum $50.00 fee deducted from the security deposit per occurrence.

 

CAMP/COOKING FIRES:

â–ª Small campfires are permitted as directed by the Ministry of Natural Resources/police (especially during dry/fire season).

â–ª As cardboard/paper products take much space in the garbage bags/recycling bins, you might wish to burn these items while having your small campfires. Do not burn plastic, tin cans, glass or other items that should not be in the fire. Make sure that you put/drown out your fire with plenty of water before going to bed.

 

GUESTS:

â–ª This is a “No Party Cottage” and guests are not permitted without the owner’s approval. If you plan on having guests, you must notify the owner who and how many will be using the cottage and for how long. Please contact us  camp@themaz.ca, ph. (613)900-9749 If guests are on the property without the owner’s approval, extra charges will apply, plus administrative fees.

 

SMOKING:

  • This is a “No Smoking and No Vaping” cottage. Please respect our wishes for a safe, smoke free cottage. If you are a smoker, please smoke outside of the cottage and dispose of cigarette butts in a proper container which will completely extinguish them for safety and environmental reasons. Please DO NOT discard cigarette butts on the ground.

  • If tenants have a problem adhering to the above, and if the owner has to pick up cigarette butts there will be a minimum $50.00 fee deducted from the security deposit.

 

FIREWORKS:

â–ª Please be advised that in respect for our neighbours and nature itself, there are to be NO fireworks at this cottage.

 

PETS:

â–ª If your pet has been accepted by the owners, renters are encouraged to bring the pet’s kennel.

â–ª Please “Poop and Scoop” and consider the convenience and respect for our neighbours on both sides.

â–ª Please also do not let your pet urinate in the same place each time as this will kill the vegetation in that area. The owner would prefer you to take your dog for a walk to accomplish this task and of course continue to “Poop & Scoop”.

â–ª Pets are not permitted to be on any of the furniture. If your dog is wet, please do not let it in the cottage until it is dry.

  • As a pet owner you are aware that you are totally responsible for your dog and its actions and whereabouts. If any of the neighbours complain to the owners of the cottage regarding your dog being on their property (especially pooping on their property) and you have not cleaned it up, a minimum of $100.00 will be withheld from your Security Deposit for compensation to the neighbour(s). This will be the sole discretion of the owner of the cottage you are renting.

  • If cottage is left full of pet fur at the end of your stay a minimum additional $200 will be withheld from your security deposit.

 

CANCELLATION AND AMENDMENT POLICY:

â–ª Any cancellation by the rental client must be in writing and emailed to Mazinaw Lakeside RV Park & Campground camp@themaz.ca. Upon receipt of such notice, we shall endeavour to re-rent the property for the period of the original booking. Any cancellation must be at any time but no less than 30 days prior to the original date of check in or 30 days prior to cancellation date.

o If we are successful in re-renting, the cancelling renter will be reimbursed all original funds minus any shortfalls (the rental difference from the advertised rental rates and what the re-renting renter has paid) & a $150.00 MLR Administration Fee.

o If we are unsuccessful in re-renting the cottage, all original funds or unused funds (minus the $150.00 MLR Administration Fee) can be put forward to another cottage rental, at this same cottage, within 1 year (no later than 1 year of your original rental date), during the same season of the next year, of the original rental date (based on availability and at the advertised rates in existence at the time of rebooking). Cancelled High Season rentals will be allowed to rebook anytime in High Season the following year, subject to availability.

o All “extra persons fees” are non-refundable.

â–ª If the cancellation notice is less than 30 days prior to the check-in date, and we are unsuccessful in re- renting the cottage for the same dates, all funds will be forfeited. If, however, we are successful in re-renting the cottage for the same dates, the cancelling renter will be reimbursed 50% of the original funds paid minus any shortfalls (the rental difference from the advertised rental rates and what the re-renting renter has paid) & a $150.00 MLR Administration Fee.

â–ª If the outstanding balance of the rental fee as per the VCRA is not received at least 28 days prior to the commencement of your rental period and you have not notified us to camp@themaz.ca, the Cottage Owner will have the right to cancel your reservation and your deposit is forfeited.

  • Any amendment or revision to the VCRA (Vacation Cottage Rental Agreement) requested by the rental client will be subject to a non-refundable fee of $30.00 for each amendment.

  • Note: If the government cancels short term rentals prohibiting the rental client from renting the cottage, all original funds will be put forward to another cottage rental, at this same cottage, within 1 year (no later than 1 year of your original rental date), during the same season of the next year, of the original rental date (based on availability and at the advertised rates in existence at the time of rebooking). These cancelled High Season rentals will be allowed to rebook anytime in High Season the following year, subject to availability.

 

DAMAGE DEPOSIT:

â–ª The damage deposit will be refunded to the renter once the premises have been thoroughly checked by the Cottage Owner or the designate (within 7 business days if the owner is unable to be there). All or part of the damage deposit may be used for any breakage or damage or any incidents of non-compliance with the rental contract (which may include inside or outside cleaning costs).

â–ª If there are any noise complaints from the neighbours &/or if the police/fire or emergency services are called to the cottage for any negative reason, the Cottage Owner will have the right to hold back some or all, of the damage deposit, including the cost of any public service fees, fines, or charges. Some of this money held back may or may not go to appease the neighbours who have been inconvenienced.

 

TELEPHONE USAGE:

â–ª There is no telephone service attached to the cottage, but the cellular service is good.

 

BOAT/WATERCRAFT/ATV/SNOWMOBILE:

  • If you plan on bringing you own watercraft or ATV or Snowmobile, be sure to advise the cottage owner of this, well before you arrive.

  • A fee of $200 per additional parking spot. Will apply.

  • Any and all damage caused by improper use of any vehicle on the grounds will warrant immediate cancelation of booking without refund, including but not limited to Security Deposit, and booking fees.

 

WiFi:

â–ª There is free wifi available within this cottage.

 

OTHER GENERAL INFORMATION/REQUESTS:

â–ª Please remove shoes when inside the cottage and wear indoor footwear so as not to soil carpets (if applicable).

â–ª If walking outdoors with bare feet, please be sure to clean feet off well before entering cottage and wear indoor footwear so as not to soil carpets (if applicable).

â–ª Please be very careful with the floors, avoid scratches in them by dragging furniture, chairs, coolers, or any other items.

â–ª Please use the cutting boards that are provided. Do not use the countertops as they may scratch and/or ruin the cutting knives.

â–ª For your convenience, some cleaning supplies have been made available within the cottage.

â–ª If the grounds need to be maintained and we are not able to do it between renters, the owner will need to have access to the property during your stay, and we will do our best not to disturb your time.

â–ª The cottage is surrounded by great neighbours who have been very supportive and patient; please be respectful of property lines, profanity, noise, and loud music during the day and especially after 10 pm when children and the elderly are usually in bed trying to sleep.

â–ª At no time are vehicles allowed on the grass areas.

â–ª Bed linen, pillowcases & towels must be brought with you unless supplied as per the agreement.

â–ª Please be careful with the consumption of propane (turn off BBQ and tank controls after use) and hydro (lights and hot water). As you are well aware these items are very expensive.

  • There is 1 small propane tanks at the cottage for BBQ use. If the tank you are using runs out, it is your responsibility to have it refilled or exchanged at your earliest opportunity. 

  • If staying an extended stay during the winter months propane for heating is included in your monthly price. Please check the levels weekly and inform the cottage owner when the level gets near 20%. Due to the location of the cottage levels below 20% may result in the cottage heat not working and delivery trucks not arriving before propane runs out. No Electric heaters are to be used in the cottage unless agreed upon with the cottage owner. Additional Fees will apply.

  • Check in/check out procedures will be sent to you prior to your arrival and after we have received your signatures and outstanding balance. If you have any questions before your arrival, please email the owner at camp@themaz.ca

  • No mail or parcels will be accepted without prior approval from the cottage owner. Contact camp@themaz.ca if such requirement arrises during your stay.

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